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Get your paper tax return to your local post office safely

April 12, 2012

If you still file a paper tax return by mailing it to the Internal Revenue Service, know where you're going on Tax Day. It could save your life.

A recent analysis of driving habits on April 15 (or whatever day tax returns must be filed; it's April 17 this year) found that auto fatalities spike on Tax Day.

Blue_mailbox2So that your tax-filing trip is a bit safer, use the U.S. Postal Service's online post office locator. You can find the post office closest to you, check out its hours of operation and map a route there.

And here are some more snail mail tax tips to keep you from going postal this filing season.

The IRS recognizes an official postmark as proof that a return has been mailed by the filing deadline. The Postal Service offers three mailing options that fit the IRS timely mailed/timely filed rule:

  • Express Mail, which delivers the next day. It includes online tracking and signature at delivery.
  • Priority Mail, which promises delivery in an average of two to three days. If you use this, better get your 1040 done soon.
  • First-Class Mail, which has the same delivery window as Priority Mail.

I don't quite understand the apparent duplicate services of Priority Mail and First-Class Mail either. It reminds me of auto manufacturers who essentially made the same car under several nameplates, essentially cannibalizing their products. We saw how well that worked for them. But I digress.

Some mailing options offer proof of delivery, such as certified mail or return receipt. Ask your post office for details.

If you drop your return into a curbside mailbox or collection chute inside the post office, make sure the posted pick-up time is before your deadline.

If you're just sticking on stamps yourself, be sure to use sufficient postage. If your envelope feels like it might weigh more than 1 ounce, add another stamp. Or go to a window worker or self-service kiosk and weigh your tax return to be sure you affix the appropriate postage.

Tax returns without enough stamps will be returned and that means your filing will be late, starting the late-filing penalty and interest clocks ticking.

And speaking of returned, be sure to put your return address on your envelope. If it is deemed undeliverable, at least you'll know that when it shows back up at your house. Otherwise your tax material will just be out there in postal never-land, again running up tax penalties and interest.

Mail your return to the correct tax return processing center. The IRS is always shuffling duties to make more efficient use of personnel, so some service centers handle returns from different parts of the country than they previously did.

Since the IRS is no longer mailing out return packages with pre-addressed envelopes, check the mailing addresses listed in your tax form instruction booklet. Or use the IRS' interactive map to find where to send your 1040. Note that the IRS usually has different addresses depending on whether you're sending in a 1040 and a tax payment or filing your forms and don't owe any tax.

Finally, be patient, especially if you decide to throw roadway caution to the wind and head to your post office next Tuesday. Even though most taxpayers e-file, there are still plenty of traditionalists and post offices nationwide are usually busier than usual on Tax Day.

You also might find these items of interest:

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The More Tax Posts tab at the top of this page will take you to, well, more tax posts. You also can search below for a tax topic. 

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TAX-SAVVY WAYS 
TO WRAP UP 2026

It’s over! With October’s extended filing deadline behind us, it is now time to focus on year-end moves to reduce your 2026 tax bill. 

You’ll find ways to do just that on the Tax Tips page (see the More Tax Posts drop-down menu at the top of the blog), as well as the separate tax tip pages for each month, notably October through December. If you’re on the Tax Tips page, you’ll find a monthly list at the end of this column. If you’re on another blog page, you can head straight to the October tips; at the bottom of that tips page you’ll find links to all the other 11 months’ collections of tax advice.

Not to spoil what you’ll find in that tax advice, but it does cover such things as tax deductions for charitable donations, investment moves that could reduce tax due, and ways to max out your tax-favored retirement savings. 

Finally, as the year winds down, things get hectic. There are lots of other things to occupy our time, like the much more fun upcoming holidays. But don’t lose sight of taxes, since timing is key. To be of use, most tax moves must be made by the end of the tax year. That’s Thursday, Dec. 31, which also is the last business day of the year. 

So that you don’t miss that final tax year deadline, also keep an eye on the countdown clock below. It will keep you on top of just how much time is left to make important, tax-saving moves. (Note: I’m in the Central Time Zone, so adjust accordingly for where you live.)

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